Rice University logo Study Abroad
Home > Getting Started > Application Process

Application Process and Deadlines

The online application is accessible by clicking the "Apply Now" button from your chosen program's brochure page on our list of approved programs.

Once you select your study abroad program you are ready to apply! Be sure to carefully follow the directions provided and complete all required application materials.  

PLEASE NOTE: There are two parts to applying for study abroad at Rice University:

   1. The Rice Study Abroad online application

   2. The individual, specific program application


October 15 for SPRING semester study abroad 
Last day for applications with a late fee:  October 20

March 15 for SUMMER/FALL/ACADEMIC YEAR study abroad  
Last day for applications with a late fee:  March 20

Applications are to be submitted online no later than 11:59 p.m. on the October 15/March 15 deadlines.  After this time the online system will close and students will be unable to submit materials online.  

LATE FEE: A $200 Late Fee will be charged for applications received after the initial deadline. All application materials/components must be received by the deadline for the application to be considered complete. Incomplete applications will not be accepted.  Late applications following the final deadline will not be accepted. 


Please note individual program deadlines carefully as host university and program provider deadlines vary widely, ranging from one semester to a full year before a program begins, and possibly much earlier than the October and March Rice deadlines. Admission to a number of programs is competitive and often rolling. It is advised to apply to the program of your choice well before the program application deadline. Please refer to the individual program for specific deadlines.

If a program deadline falls before the Rice deadline, the Rice Study Abroad online application will also need to be submitted early, by the individual program deadline, to allow for the review of the Rice Study Abroad application and Rice University Study Abroad Office approval required by many universities/programs abroad. In addition, if a program deadline falls after the Rice deadline, the Rice Study Abroad online application must still be submitted by the Rice deadlines (October 15 for Spring, March 15 for Summer/Fall/Academic Year). Incomplete applications will not be accepted. Applications will not be reviewed until all application materials have been submitted.

SPECIAL INSTRUCTIONS FOR STUDENTS APPLYING TO EXCHANGE PROGRAMS:  Students applying to study abroad at a partner institution as a visiting exchange student should first complete an online Rice Study Abroad application, for review and approval by the Rice Study Abroad Office.  Once approved, students will be nominated as exchange applicants at the partner institution.  Students will work closely with the Study Abroad Office to collect and submit all application materials required by the partner institution.

SPECIAL INSTRUCTIONS FOR STUDENTS APPLYING TO PROVIDER PROGRAMS: Students applying to study abroad through a program provider should complete both the online Rice Study Abroad application as well as the individual program application concurrently. If deadlines differ, both applications must be submitted by the earlier deadline for review and approval by the Rice Study Abroad Office. Study Abroad Advisors cannot complete program provider certifications or approvals until all components of a student's application have been completed (including the faculty recommendation).



Your application must demonstrate academic reasons for studying abroad and will be evaluated on:

  • the appropriateness of your plan of study to your overall academic plan
  • the quality of the match between your goals and the opportunities that the program offers
  • the strength of your preparation at Rice for the study abroad experience


The online application is accessible by clicking the "Apply Now" button from your chosen program's brochure page on our list of approved programs.

The Rice Study Abroad Online Application will require the following:

  • Application Process and Deadlines - signature document
  • Photo Upload passport size photo to the online application home page.
  • Statement of Purpose Minimum 500 words. Statement should express careful consideration for the following: your motivation for studying abroad, how the experience will complement the Rice academic experience, and how time abroad is aligned with future goals and plans.
  • Recommendation One letter of recommendation is required. The letter of recommendation must be from a Rice professor who is familiar with your academic work. Students who intend to pursue studies in a technical field of study (e.g. natural sciences, engineering) or upper-level coursework in any field should seek a recommendation from a professor in that field or a relevant field. The recommendation letter will be submitted online by the professor, with a required electronic signature. The letter must address the applicant’s intellectual motivation and abilities and comment on the applicant’s suitability for study abroad in terms of personal factors: flexibility, maturity, intellectual curiosity, independence, and motivation. Note: Some programs have additional requirements regarding faculty recommendations.
  • Undergraduate Request for Transfer Credit Form The Undergraduate Request for Transfer Credit Form will enable you to obtain review and pre-approval of your courses with the appropriate transfer credit advisor before your term abroad. Prepare the URTC Form and submit a hard copy to the Study Abroad Office as a material submission. See the Academics section of our website for detailed information regarding the Credit Transfer process.
  • Budget Worksheet The Budget Worksheet is an exercise in comparing the cost of studying abroad with the cost of studying at Rice, taking into consideration such things as airfare, visa and consular fees, and individual program fees. The Budget Worksheet is also reviewed by the Office of Financial Aid to determine appropriate Financial Aid amounts allowed for the program abroad. Please carefully prepare the budget worksheet and submit a hard copy to the Study Abroad Office as a material submission.
  • Study Abroad Responsibility Agreement - signature document
  • Obtaining a Passport & Visa - Confirm that you have a valid passport, and that you have researched the visa requirements for your country of study.
  • Release from Liability - signature document
  • Release of Student Information - signature document
  • Study Abroad Credit Transfer Process - signature document
  • Proof of Program Application Completion: Please provide documentation showing that you have submitted your application to your program provider and/or host university, or that you have completed all the other application requirements and are ONLY needing to obtain the approval from your Rice Study Abroad Advisor.
  • Waiver for Graduating Seniors - signature document. This is a yes/no question triggering the waiver if required. In order to study abroad during your final semester, you must obtain approval from the Dean of Undergraduates. Additionally you must contact your Major Advisor, as well as the Senior Associate Registrar, to discuss possible outstanding graduation and major requirements. Should you choose to complete degree requirements while abroad in the spring, your degree will not be conferred until the following December. Likewise, if you choose to complete degree requirements while abroad in the fall, your degree will not be conferred until the following May.
  • Degree Audit - If you are a graduating senior, please upload your degree audit or a confirmation email from Shar-Lee Shandera, student records analyst at the Office of the Registrar, with information of your expected graduation date.
  • Waiver for Athletes - signature document. This is a yes/no question triggering the waiver if required. Athletes must receive permission from the athletic department in order to be eligible for study abroad. Seasons, scholarships, and workout schedules must be taken into consideration.
  • Waiver for International Students - signature document. This is a yes/no question triggering the waiver if required. Required for all international students.
  • Withdrawal Policy - signature document
  • Upon Return Students must complete a program evaluation. Program transcripts will not be released to the Office of the Registrar until the program evaluation has been completed. A link to the evaluation will be provided by the study abroad office. 


The Study Abroad Office will review your Rice application upon successful submission of all required application items. Once your application has been carefully reviewed and all requirements are met, you will receive provisional approval for study abroad. You will be notified by email through the online application system once a decision has been made regarding the Rice Study Abroad approval. You may also login and check the status of your application at any time.

PLEASE NOTE: Your host institution or program provider will make the final decision regarding program acceptance. The time frame for official notification may take several weeks. Please submit/upload to your Rice application the official acceptance letter or email notification from the university/provider abroad.