Students are responsible for the completion of courses taken, providing proper transcripts to Rice for evaluation, and for any other documentation needed for the proper transfer and placement of credits earned abroad. Once you return, please ensure that your Undergraduate Request for Transfer Credit (URTC) Form is updated, and follow up with the registrar to ensure that your credit is awarded in a timely manner.
Credit Transferability At A Glance
Students must receive a¬†C- or higher¬†for courses abroad. Only those courses that have been passed according to the host institution's grading policy (numbers, letter grades) will be considered for transferability. Pass/fail grades will not be accepted.
Number of credits
Total credits awarded will usually not be greater than what you would normally take in the same time period at Rice. Students must be enrolled in and receive credit for at least 12 credit hours per semester abroad (6 for the summer term).
Courses must be completed at a Rice-approved study abroad program.
While abroad, students should preserve copies of course descriptions, syllabi, and any other documentation (including completed assignments/exams/etc.) in case they are¬†requested by your transfer credit advisor.
Transfer course grades do not appear on your Rice transcript and have no effect on your grade point average. However, grades will be displayed on the official transcript received from your study abroad program. Graduate/professional schools and some jobs will likely request submission of all official transcripts and will include grades earned in your study abroad courses to calculate your overall GPA when your application is reviewed.
Rice faculty-led programs may allow for course grades to be included in the Rice transcript and cumulative GPA. ¬†Consult individual faculty-led program information for specific GPA and transfer credit details.
Transfer Credit Notation & Types
Study abroad students studying on program provider or direct enrollment programs have the AWAY 100 notation posted during the term abroad, while exchange programs have the XCHG 100 notation. AWAY 100/XCHG 100 ensure current full time Rice student status while you are away, allowing your financial aid to travel with you for semester and year-long programs. The placeholder will show 12 hours regardless of the number of hours you are enrolled in while abroad. These notations do not affect credit hours and grades on your record, nor do they indicate actual transfer hours during the term abroad. Courses and actual transfer credit will be posted after receipt of an official transcript from the program or institution abroad as one of the two types below.
Note: Students who have been approved to study abroad by Rice Study Abroad but have not yet received final, official acceptance into their study abroad program by the beginning of the regular Rice course registration period for the upcoming term will still be registered for AWAY 100/XCHG 100. If circumstances change and a student does not receive acceptance from their program abroad, students should notify their study abroad advisor immediately.
General Transfer (TRAN)
TRAN credit can be awarded as lower-level (TRAN 100) or upper-level (TRAN 300). It counts toward general elective hours required for graduation and upper-level requirements.
Rice equivalent credit satisfies the same university, major, and distribution requirements as Rice enrollment. Equivalent credit requires departmental approval. If no direct equivalent Rice course exists, the transfer credit advisor may choose to award Rice elective credit (DEPT XXX) signifying that the coursework was appropriate for the Rice curriculum. Depending on departmental policies, these elective credits may be used for major or minor requirements.
Individual departments make the final decision as to whether courses are appropriate for transfer to Rice, as determined by departmental transfer credit advisors. Students who wish to use courses to satisfy requirements in their major will need to meet with these advisors to evaluate potential transfer credit for each course taken abroad and transferred back as credit into their major.
It is strongly recommended that students seek pre-approval from transfer credit advisor(s) via the URTC Form prior to departure. Completion of this form does not guarantee final course credit, but it allows you to plan your proposed courses while also leaving room for unexpected events, such as a course being unavailable upon arrival to your program. Note that if the courses you take while abroad differ from those reported on your URTC Form, it will be necessary to contact your transfer credit advisor(s) and submit an additional URTC Form to Rice Study Abroad to obtain Rice-approved credit.